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Privacy Policy

Last updated: 15 July 2026

1. Who we are

The PREMIER Network (Paediatric Regional Emergency Medicine Innovation, Education & Research — Wessex) is the data controller for personal data collected through this website. If you have any questions about how we handle your data, please contact us at [email protected].

This website is hosted and maintained on behalf of PREMIER Network by Medical Simulation Services LTD, who act as a data processor under a data processing agreement.

2. What data we collect and why

Abstract submissions

When you submit an abstract for the PREMIER Conference, we collect your name, email address, institution, role, country, co-author details, and the content of your abstract. This information is used to manage the abstract review process, communicate decisions to you, and — if accepted — to prepare the conference programme. The legal basis for this processing is the performance of a contract (your agreement to participate in the abstract submission process).

Contact form

When you use the contact form, we collect your name, email address, and the content of your message. This is used solely to respond to your enquiry. The legal basis is our legitimate interest in responding to communications directed to us.

Conference interest & waitlist

If you register your interest or join a waitlist, we collect your email address to keep you informed about conference registration and updates. The legal basis is your consent, which you may withdraw at any time by contacting us.

Attendee accounts

If you create an account to attend the conference or access attendee resources, we store your name and email address, together with either an encrypted password (if you register with a password) or a link to your Google account (if you choose “Sign in with Google”). When you sign in with Google, we receive only your name and the email address associated with your Google account in order to identify you and match you to your account — we never receive or store your Google password. The legal basis for this processing is the performance of a contract (providing your account and attendee services) and our legitimate interest in operating those services securely.

Admin accounts

For authorised administrators of this website, we store your name, email address, encrypted password, and two-factor authentication credentials. This is necessary for the operation of the site and is processed on the basis of legitimate interest.

3. How we store your data

Your data is stored in a database on a UK-based server operated by Medical Simulation Services LTD. Encrypted backups are maintained using Storj, a GDPR-compliant cloud storage provider that encrypts all data end-to-end before it leaves our infrastructure. Where you choose to sign in with Google, that sign-in is handled by Google, which may process your data outside the UK under appropriate safeguards (such as the UK International Data Transfer Agreement or equivalent). Aside from this, we do not transfer your data to countries outside the UK or European Economic Area.

We take appropriate technical and organisational measures to protect your personal data against unauthorised access, loss, or disclosure, including encrypted storage, two-factor authentication for administrative access, and regular backups.

4. Third-party processors

We use the following third-party services to operate this website:

  • Resend— used to send transactional emails (submission confirmations, decisions, notifications). Resend processes email addresses and message content as necessary to deliver emails on our behalf.
  • Google— used to provide the optional “Sign in with Google” option for attendee accounts. If you choose this option, Google processes your name and email address to authenticate you. Google's handling of your data is governed by Google's own privacy policy. If you register with an email address and password instead, no data is shared with Google.
  • Cloudflare— used to route web traffic to our server. Cloudflare may process IP addresses and request metadata as part of network routing.
  • Storj— used for encrypted cloud backups. Data is encrypted before upload and Storj cannot access the content of backups.

We do not use any advertising, analytics, or social media tracking services on this website.

5. How long we keep your data

Abstract submission data is retained for the duration of the relevant conference year and for a reasonable period thereafter for archival and reference purposes. Contact form messages and waitlist registrations are retained only as long as necessary to fulfil the purpose for which they were submitted. You may request deletion of your data at any time (see section 6).

6. Your rights

Under UK GDPR, you have the right to:

  • Access the personal data we hold about you
  • Request correction of inaccurate data
  • Request erasure of your data (where no overriding legal basis applies)
  • Object to processing based on legitimate interests
  • Withdraw consent at any time (where consent is the legal basis)
  • Lodge a complaint with the Information Commissioner's Office (ICO) at ico.org.uk

To exercise any of these rights, please contact us at [email protected].

7. Cookies

This website uses only strictly necessary cookies — to keep signed-in administrators and attendees logged in and to secure the sign-in process. No tracking, advertising, or analytics cookies are used. For full details, see our Cookie Policy.

8. Changes to this policy

We may update this privacy policy from time to time. The date at the top of this page will reflect when changes were last made. Continued use of the site after any changes constitutes acceptance of the updated policy.